Keep your visitors’ personal information tamper-proof and stored safely and securely in the cloud to avoid the threat of serious fines or jail time.

As South Africans, we have the constitutional right to privacy – some would argue now more than ever in the digital age of data and information sharing. The Protection of Personal Information Act (PoPI), first introduced in 2013 and instituted in full on 1 July 2020, has been established to ensure our personal information is captured, stored and shared responsibly.

What’s the big deal?

Your personal information includes everything from your name, ID number and phone number to your email address. The act applies to any person or organisation responsible for collecting and processing this type of information.

There are eight general conditions for the lawful processing of personal data that form the heart of the PoPI, and these include accountability, information quality (it should be accurate and complete), security safeguards and data subject participation.

By 30 June 2021, all responsible parties will need to comply fully with the PoPI or face the threat of serious fines (up to R10 000 000) or jail time. With the PoPI in full effect, there will hopefully be a drastic reduction in multiple daily unsolicited sales calls, spam SMSs and even identity theft.

Compliance with the PoPI is especially important for companies, body corporates and boomed enclosures overseen by homeowners’ associations who might still rely on manual logbooks for visitor record keeping and can’t guarantee the safety or security of the personal information they contain.

How can we help?

As an integrated, cloud-based security solution, the Vox Visitor Management Solution (VMS), for Corporate or Residential, ensures the safe digital capture and storage of every visitor’s personal information. Vox VMS is also process driven, which means the information collected and stored can’t be tampered with by outside parties.

In addition to all of that, Vox VMS includes value adds like handheld devices with built-in RFID and barcode scanners, passport and ID OCR scanners, keypads and more. The solution is scalable, it can be assembled based on your needs and infrastructure. As it’s cloud-based, the online portal allows you to manage your access points as well as report on access, users and events with ease, from anywhere at any time.

Not only will you feel comfortable knowing exactly who is visiting and why, your visitors can also rest assured their personal information remains private – this is how everyone wins.