Data-driven decisions deliver the right message to the right audience

According to Statista, about 20 to 22 million people in South Africa use a smartphone, which accounts for nearly one-third of the country’s population. This, together with the declining cost of data is changing consumer behaviours, and businesses are increasingly having to turn to different channels and platforms through which to interact with their customers, writes Mayleen Bywater, Senior Product Manager for Email at Vox.

While getting your company’s message out has for long been seen as an art, the growth in capabilities of modern digital marketing tools means that organisations are increasingly taking data-driven decisions on how to deliver the right message to the right audience in order to get the maximum impact for their communications campaigns. 

Gone, however, are the days of simply spamming users with generic messaging. Organisations need digital tools that help them send out content, using data and analytics to identify customer preferences, and then modify accordingly. 

To be successful in their efforts, organisations need to be able to create intelligent, engaging, functional, and measurable communications. The need to be able to reach existing or potential customers at any time makes targeting them through mobile devices ideal, and communications should extend beyond just emails to SMS and even voice broadcasting.

According to Everlytic, the key to understanding how effective your emails are is the click-to-open rate (also known as the effective rate), which tells you what percentage of the people who opened your email also clicked on a link within the email. 

The most recent Everlytic Email Marketing Benchmarks report, released every two years, finds that most top quartile performers are achieving open rates of between 24% and 30%.

Overall, the publishing and media industry continues to lead the way in the top quartile, with a very respectable click-to-open rate of 20.04%, while top marketers at some financial institutions are getting a remarkable 36.82% open rate.

While the first impression toward voice broadcasting might be negative, due to the impersonal nature of robocalls most commonly experienced by South Africans, the technology can be used in a much better way. 

Rather than being used for cold-calling, personalised voice broadcasting has the potential to add a valuable dimension to help enhance customer service and customer relationship management.

Rather than generic spam robocalls trying to sell you products and services that you are not interested in, voice broadcasting can be used in instances such as reminding respondents about upcoming events they have signed up for or even informing travellers about flight delays or changes.

In addition, the rise in data and privacy regulation in many countries globally means that organisations have to be far more careful about how they contact people, make use of their contact details, and even how they store and protect confidential customer information. This makes working with a reputable digital marketing vendor all the more critical. 

When the European Union’s General Data Protection Regulation (GDPR) was enforced in May 2018, companies made a conscious effort to get their house in order and security became a priority at board-level. Locally, the Protection of Personal Information Act (PoPI) is imminent with the Information Regulator busy putting processes in place to monitor and enforce compliance of the act.

The onus will be on organisations to understand the measures put in place to secure the data, and to have processes in place that highlight how, and where personal information is stored, used and shared – and contravening these regulations, in the case of GDPR, can result in heavy fines.

With the right platform at hand, South African companies should be able to increase customer engagement by taking out the guesswork of what type of content to send out, through which communications medium, and when.

By turning to a full feature digital marketing platform, organisations will be able to take advantage of multi-channel communications, transactional client messaging, and automate customer journeys, using the resulting interactions and engagements to better understand their customers’ preferences – helping build brand and customer loyalty and improving the potential for sales in the process.

Welcome home – it’s business as usual

So, you’ve set up your spare bedroom and you’re good to go: Laptop, check; cellphone, check; Internet connection, strong. Basically, you’re sorted to work from home. You’re Skyping your team, collaborating on spreadsheets, to meet that looming deadline, and nothing can stop you – not even social distancing.

But, what about loadshedding? Or a low airtime balance? Without power, you can’t do much – no electricity means no Internet, and no Internet means you can’t buy minutes or data through your banking app.

If only you had an uninterruptible power source and an app you could make all those business calls on, despite the power cuts.

Powered up for productivity

Until now, a generator has been your main weapon against dark days, but now that you’re at home a lot more, you’re realising that you may just need a UPS to keep you connected when your laptop battery isn’t the obstacle to getting on with your nine-to-five out of the office.

“Turning to technology will be necessary to make flexible work a widespread success. This is because the nature of work is changing as well,” says Tahira Nagdee, Manager at PwC Research Services South Africa.

A handy UPS device is part of that change, giving you hours of power to charge your Wi-Fi router, so it’s business as usual – loadshedding or not.

Connected through convenience

“Work is more collaborative and people are expected to communicate and break down the silos to work towards a common organisational goal,” says Nagdee. “Virtual collaboration tools are thus a must to make remote working and virtual teams a reality.”

Not only does a UPS power this new reality, but non-traditional ways of voice communication are helping people all over the world get their message across clearer.

Softphone apps such as Vobi allow you to port your landline number from the office and use it from your mobile phone while you’re working from home. Not only is this convenient, but it saves you the admin of sorting through phone bills to claim back money spent on business calls at home.

From the familiar to the future

Uncapped voice options and continuous Internet access are the future of remote working – and chasing deadlines is easier when the (temporary) shift from the familiarity of the office, becomes less of a disruption and more of an opportunity to be creative with the same tasks, just in your home.

The Vobi app can be downloaded via Google Play and Apple App stores. Find out more about the Vox UPS here.

Getting things done remotely? It’s easier with Fibre to the Home

There’s never been a better time to stay connected. Working from home is much simpler with a seamless connection to the Internet.

Remote working isn’t a trend – it’s a way of life that’s going to be a reality for most of the global workforce. This is according to a survey by Global Workplace Analytics and FlexJobs. The report found that over the last 10 years, the number of people working from home has grown by over 91%.

Your company has sent you home to work from there for the foreseeable future, meaning you’re going to be spending a lot more time out of the office and at your desk in your study (or dining room table).

Now that you’ve stocked up on the essentials from the shops and the shelves are empty, it’s time to plug in and get down to business. Tasks like research, scheduling meetings, sending follow-up emails and holding said meetings (virtually) require three important traits from your Internet connection: Security, reliability and stability– all key benefits of a Fibre line.

1. Security

You’re responsible for looking after your company’s physical property, but when it comes to virtual security, a Fibre line will help protect information. Unlike regular copper lines, Fibre optical cables are not easily tapped into or prone to interference.

This means, with the combination of your employer’s antivirus software, any documents and files you create, send or downloaded are safe from hackers.

2. Reliability

Employees lose up to one week’s productivity annually because of slow Internet connection. If you’re at home, a lagging line could see you turn to another activity (hello dirty dishes) and throw you off-track – potentially disrupting productivity and getting you into trouble with your employer.

According to ResearchGate:

Fast Internet access is widely considered to be a productivity-enhancing factor.

A Fibre line in your home means more reliable performance, increased uptime and a stable connection. Files that would ordinarily take a long time to upload, take seconds.

3. Stability

Unstable connection doesn’t just slow down productivity, you could lose an hour’s worth of work – just like that. A seamless transition from your desk at work to your home is possible with Fibre. This budget-friendly option not only offers high speeds, but can also be upgraded when you know the demand will be higher than usual.

With the kids turning your lounge into a classroom over the next couple of weeks, and your spare bedroom becoming a home office, taking advantage of the Fibre revolution has never been easier.

Reliable, high speed, and just about everywhere makes Fibre the go-to technology for home and business users.

To check availability in your area, visit vox.co.za and sign up for Vox Fibre, and we will dispatch an expert technician to assist with set-up of your home Fibre line. You also have the option of self-installing your Fibre router through a quick and easy process, so you can connect to your world at the speed of light.

What are the top threats in Cybersecurity today?

Small businesses still face big threats as cybercriminals up the ante in hacking company security systems.

PwC’s 2018 Global Economic Crime and Fraud Survey identified cybercrime as the most disruptive economic crime likely to affect organisations.

Just because you run a small to medium enterprise (SME), it doesn’t make your business immune to hackers.

“Security technical skills are expensive and hard to come by, so SME owners try to do everything themselves,” says Ryan McGee, Head of Security Solutions at Vox.

The trouble with that is, you can’t always be the Jack of all trades, and often you don’t know what to protect the business against, making it easy for you to miss vital security soft spots.

Here are the top three Cybersecurity threats to be aware of:

  1. Email security

According to Mimecast’s State of Email Security 2019 report, the number of global phishing attacks have increased. Last year 94% of businesses experienced phishing attacks, the report found.

If your SME is affected and you give into the hacker’s demands, your business could join 70% of SMEs that close their doors within six months of the breach after paying ransomware. Those that don’t close face reputational damage, loss of data, and expose their customer information to hackers.

  1. Endpoint security

An antivirus doesn’t protect you from all cyber threats. “Technology advances, and evolution of the Internet leaves businesses more exposed to cyber-crime, with an estimated 325 000 unique threats every day,” says Mayleen Bywater, former Product Manager for Security Solutions at Vox.

Endpoints are seen by hackers as the easiest way of gaining access to a network. This is mainly because they are not fixed within the office environment. “Investing in endpoint security, provides an additional barrier to entry for otherwise easy targets,” says Bywater.

  1. Cloud security

The advent of Cloud applications has resulted in a bigger chance for a breach to occur in your business’ security.

70% of SMEs that pay after a ransomware attack will close their doors within six months of the breach. those that don’t close still suffer reputational damage, loss of data, and exposed customer information that can potentially be distributed in the public domain.

 

Get a full-service IT partner

Security evolves everyday, so an IT partner who offers end-to-end managed services can help with an initial security assessment.

“Very few SMEs understand how best to do this assessment and how to really understand vulnerabilities,” says Craig Freer, Executive Head of Cloud at Vox. “It is quite complex for them to secure themselves as best as possible. It really is a case of they do not know what they do not know,” he adds.

Here are the traits to look for in a reliable managed IT partner:

  • The company should have a team of people that can provide a broad spectrum of services – look for a one stop solution – a company that can service all your needs
  • They should be very familiar with prevailing technologies
  • Various certifications to back up what they are offering
  • A track record with experience in similar vertical industries and in depth experience serving your specific needs
  • Check if they provide a monthly service level agreement (SLA), to ensure you receive a full suite of services without discrepancies

Microsoft Teams vs Slack

In 2016 when Slack Technologies (NYSE: WORK) was just a few years old, Microsoft (NASDAQ: MSFT) seriously considered acquiring the workplace collaboration tool at a hefty price of $8 billion. Microsoft’s co-founder Bill Gates, alongside current CEO Satya Nadella, killed the idea and instead decided Microsoft could build its own platform. That platform was Microsoft Teams.

Slack and Teams have a lot of similarities especially when it comes to instant messaging, voice calling and web conferencing, so what are the differentiators and why is Teams – a more recent player – even seen as a competitor next to the well-established Slack?

Deployment and user experience

Slack is by far a much easier tool to deploy than Microsoft Teams because Teams is better designed for enterprise companies. However once deployed, Teams is an easier tool to use because it works within the familiar Office 365 environment.

Pricing

Slack is slightly more expensive than Teams on standard plans, but once you get to the higher end plans on both platforms, the pricing is much the same. Microsoft Teams however is included in the Office 365 Business Essentials and Business Premium plans, whereas Slack is a standalone tool. If you already have the Office 365 Business Essentials and Business Premium plans, Teams is free.

Integration and Interoperability

Slack integrates with over 1500 apps, making it easy to use with almost every popular app, including Office 365 and Outlook. Microsoft Teams on the other hand does not integrate with as many apps, but all Microsoft tools and apps are interoperable with Microsoft Teams. Interoperability is similar to integration, but it cuts out the middle man making it more advanced and user friendly than integration.

Another downside to integration versus interoperability is that you need to pay for the apps and services you add on. Whereas with the interoperability of Teams, most of the tools used are already included in the Office 365 package.

This is where Teams becomes a better tool for those already using Microsoft Apps like Outlook Word, Excel, Sharepoint, etc.

Both Slack and Teams are amazing collaboration tools and are keeping each other on their toes. The software you choose however will depend on the systems your organisation relies on.

Teams is available on both the Business Essentials and Business Premium License. Enhancements to the product like adding Cloud PBX and video conferencing to rooms is available through Vox. Contact  Gareth or Doug from Vox on  Gareth.Edwards@voxtelecom.co.za or dougm@braintree.co.za to find out more.

What is Microsoft Teams and why your organisation needs it

Microsoft Teams has grown from 13 million active users to 20 million from July 2019 to November 2019! According to Tech Crunch, Teams is Microsoft’s fastest growing product to date. 20 million is a lot, but it is also only ten percent of more than 200 million Office 365 commercial users, meaning the growth rate is only getting started and more users will be added soon, making Microsoft Teams the go-to tool for unified comms within your organisation.

What is Microsoft Teams?

Microsoft Teams is a collaboration hub for shared files and calendars, collaborative editing, and easy switching between voice, video and text chat – a combination that gives everyone one place to get more done at maximum efficiency.

At its foundation, Teams can be summed up into four main components:

  1. Allows users to make voice calls via desktop, mobile or tablet within the Teams environment
  2. Allows for video conferencing of up to 250 people internally on Teams and externally by inviting external parties to a meeting as a guest.
  3. Allows you to Instant message anyone on your Microsoft Teams environment
  4. Allows users to share documents in one environment, which allows for team editing and contribution.

With the right hardware provider and service provider, like Vox, Teams functionality can expand its capability to do the following:

  1. Breakout to external parties like Cloud PBX and extend call coverage
  2. Enable several thousand people to join a single meeting by allowing video conferencing of up to 250 audio visual meeting rooms through room system integration.

Why Teams? Is Skype for Business not the same thing?

While there are similarities between Teams and Skype for Business, Microsoft Teams expands on the capabilities of Skype for Business. One of the most notable differences is that Teams can transcribe the meetings and translate it into multiple languages. Unlike Skype for Business, Teams also has additional security added to its offer. In fact, Teams is indirectly replacing Skype for Business. Microsoft have already confirmed that Skype for Business online will retire on 31 July 2021.

As a Cloud Unified Communications Platform, Teams will reduce the need for company travel and enhance communication within any organisation no matter the size.

Teams is available on both the Business Essentials and Business Premium License. Enhancements to the product like adding Cloud PBX and video conferencing to rooms is available through Vox. Contact  Gareth or Doug from Vox on  Gareth.Edwards@voxtelecom.co.za or dougm@braintree.co.za to find out more.

Guardian Eye – The eye that never sleeps

According to Crime Stats SA, 2019 has already seen over 22 000 robberies at residential premises, while Business Tech published in September that there have been over 71 000 burglaries at non-residential premises last year. It is apparent that the need to secure premises in South Africa remains.

Vox Nerve Centre works to avoid crime
Vox’s Guardian eye offsite monitoring is a security monitoring service. Working with either existing CCTV equipment on a client’s premises or Vox CCTV hardware, camera analytics at a property making use of this service will raise an alarm if movement is detected. This alarm will notify the Vox Nerve Centre and they will assess whether to get hold of the client or not.

This is exactly the scenario that occurred at 02h36 in early October 2019 at a residential estate in Gauteng. Along with making use of Guardian Eye offsite monitoring, the estate also has Vox perimeter cameras. The camera’s built-in thermal technology detected movement outside the property’s walls, raising an alarm with the Vox Nerve Centre.

The Vox Nerve Centre spotted an unidentified male adult walking from pole to pole inspecting the perimeter of the residential property. According to standard operating procedure, the Vox Nerve Centre alerted the onsite armed response who quickly deployed their security team to the site.

The unidentified male disappeared before armed response arrived on scene. The officer on duty surveyed the property and confirmed that all was in order in and around the estate.

The Vox Nerve Centre employ CCTV operators that are certified by the Private Security Industry Regulatory Authority (PSIRA). For more information on how to best secure your residential or non-residential estate with Guardian Eye, the eye that never sleeps, visit https://www.vox.co.za/guardian-eye.

 

 

Email is the face of your company

Many SMEs use free email platforms for their business email addresses. Businesses that are serious about communication and branding strategies are moving towards custom email services that represent their business i.e. yourname@yourcompany.co.za instead of yourname6758@shared.co.za

In a recent study done by Verisign, 65 percent of consumers believe a company branded email is more credible than a business using a free email account.

A custom branded email address is all about building credibility and brand awareness, essentially the impression your business is promoting to the outside world. For small businesses in today’s competitive market, branding is how one business will stand out from the other.

Custom branded email addresses present your business as professional and helps increase brand awareness. Each time someone sees your brand name on an email address, it becomes even more memorable. Brand recognition for your business means clients trust you more and have a higher likelihood of spending their money with you.

Here are a few reasons as to why you should have a business branded email address for your company.

  1. Give the right first impression

A branded email shows the world your business is established and professional. A generic email may project inexperience – or even worse, raise doubts as to whether you’re a real business at all. When you utilise a branded email, your clients feel you are here to stay and are serious about your business.

  1. Promote your brand

Publishing your brand name by using it as your personalised domain name means not only investing in protecting your brand but also building your brand recognition.  If you have the name of your business as the basis of your email address you immediately add brand recognition to your email address and the professional status that goes with it.

Every time you send an email, your brand name is not only seen in the body of the email but the email address. A consistent and complete brand will not only show that extra level of professionalism, it will expand your name further. Your email address is seen in a lot of places, not just those you send email to. If you comment on a blog or add your email to a directory site, your email address will be visible.

This is one more opportunity for you to brand your business and look professional.

  1. Build credibility and trust

It is unfortunate that scam artists exist, but they do. This is why many clients are not comfortable emailing personal information to a Gmail (e.g. business1@gmail.com) owned account. Having a branded email address provides a sense of security and reassurance to your clients that your business is legitimate.

  1. It is easy and inexpensive

You can set up a branded email address with minimal effort through a domain name provider or web hosting company such as Vox, at a reasonably low cost.

  1. You can standardise email addresses

This is especially important as you grow your staff: when you have your own custom email address, you can use a format for all other email addresses. So maybe you use firstname@company.co.za or first[initial]lastname@company.com. This provides consistency in your business, and customers can easily remember the formula for your company email addresses.

When you use free emails, you’re at the mercy of whatever usernames are still available. If your name is Stan Smith, good luck getting that email without adding all kinds of characters and numbers to the address like firstnamelastname123456@gmail.com

It also assists your business with creating email aliases for different departments within the business, such as marketing@company.co.za etc. This makes it even more credible and easy to remember for clients wanting to reach out to any department.

  1. Less emails flagged as spam

Most businesses are more likely to mark email from a free provider as spam.

If you have an @gmail.com (or other free email provider email address) email address then your emails are at higher risk of being marked as spam.

Most of the spam emails clients receive come from free email providers. You don’t want to be lumped in with them.

A branded email address will help separate your emails from spammers. Your emails will become less risky than if it ends with @outlook.com, @yahoo.com, or any of the other free email addresses.

  1. A branded email address does your marketing for you

Email allows businesses to efficiently and effectively spread information about their products and services, both to existing customers and to potential ones.

For example, a clothing company could set up an email list which anybody can subscribe to and then send weekly emails to everybody on the list detailing new additions to the catalogue.

There are three times more email accounts than Facebook and Twitter accounts combined. You are also six times more likely to get a click through from email than from Twitter. Reports show that email has the highest ROI of any marketing channels available and should be used to drive sales and revenue for your business.

Email banners also are a great help to businesses for marketing their products and services.

First impressions are everything. How potential clients see you will determine how successful your brand will be. Not only does a custom email address deliver a level of professionalism, it allows your users to send and receive mail that is consistent with the business’ brand. Consider your email address your calling card, and most importantly your primary brand. Make it memorable! Sign up for Cloud Mail with Vox today.

Why your business needs Uncapped Voice

Excellent call quality, cost savings, employee mobility and helpful support are a few reasons why your business should invest in uncapped calling.

Uncapped calling provides customers with the ability to make an unlimited amount of voice calls at a fixed rate. The list of benefits for choosing this voice solution doesn’t end there. Here’s why your business should opt for uncapped calling:

Saving on monthly costs

Having unforeseen costs are never ideal for a company’s financial planner. This is one of the great benefits of Uncapped Voice, which provides companies with a fixed telephone bill each month. Not only does this give your company’s finance department control over overspend, it also reduces costs for large companies with high call volumes.

Mobility

With Vox Voice calling app, Vobi, you can turn your mobile phone into an office softphone. Coupled with a Cloud hosted PBX and Uncapped Voice, Vobi allows you to take your office with you wherever you go. You simply port your office phone number to Vobi and you can make and receive office phone calls from your smartphone. It’s an ideal solution for sales staff on the move, remote workers or staff on business trips.

Cheaper international calls

Call termination rates to international countries have always been high. This is because multiple carriers from different countries need to be involved when making a call. The cost for uncapped calling on the other hand includes calls to select international destinations, eliminating high bills from those business-critical international calls.

Great call quality

According to the mean opinion score (MOS) which measures call quality on a scale from 1 to 5, with 1 representing really poor call quality and 5 representing excellent quality, an Uncapped Voice call gets a score of 4.3 out of 5. To put this in context, a standard Global System for Mobile communication (GSM) call gets a score of 3.8 out of 5.

Number porting

Number porting lets you keep your fixed line number. This is a value-added service to Uncapped Voice. The ability to issue geographic number ranges like 010,021 and 031 means you can enjoy cost effective voice solutions like uncapped calling and still show your customers where you are. More importantly, you can keep your already established business number when changing service providers so that your customers are always able to get hold of you.

24/7 Support

Having phone lines up and running to make and receive calls continuously is important to any company. Should your telephone lines go down, your business should not go down with them. Signing your business up for Vox’s uncapped calling service will give you access to 24/7 support, keeping your business operating as usual.

For more information on Uncapped Voice, visit Vox.co.za.

Why Satellite Internet is not dead

Fibre is a game changer when it comes to Internet connectivity. It’s faster, cheaper, weatherproof and theftproof. LTE is quick to install, while Microwave and ADSL – not be as fast as Fibre – are still convenient for those who don’t have Fibre in their area. So why do we need Satellite for Internet connectivity? Can’t we label it “old tech”, take it out of the sky and throw it in the garbage dump along with our IBM PCs from the 90s?

Here’s why Satellite is very much still alive and needed to enable new tech:

Internet at sea

You can’t exactly attach a Fibre line to a cruise ship or expect your LTE to automatically connect when you plug it in, in your cabin. You can however create an Internet connection via a satellite beam when you find yourself in the middle of the Indian Ocean. Having WiFi on a cruise ship may be a luxury, but as the world becomes more and more reliant on Internet connectivity, being connected to the Internet while at sea will start to become a necessity.

Internet in the air

WiFi on a plane is possible through a mobile signal tower connection, but this would be interrupted once a plane flies out of that tower’s range, like over the sea. A satellite connection on the other hand would not be interrupted by this. Similarly to Internet at sea, WiFi in the air may be a luxury now, but a necessity in the future.

Unserviced areas and under-services areas

There are several places around the world that do not have Fibre infrastructure, telephone lines or mobile signal towers in range – think islands, farming areas, non-developed rural areas, etc. Satellite unlike other connectivity options is accessible globally and can provide Internet to the most remote locations on earth. Satellite is one of the most reliable connectivity services and as such is used as a primary or redundant service in serviced and un-serviced areas.

Contender for IoT

According to Business Insider, Elon Musk along with his company SpaceX, are planning to launch a total of 42 000 satellites in Low Earth Orbit (LEO). This is part of an effort to provide Internet access across the globe. Satellite that low in the orbit can produce Internet speeds with latency as little as 15 milliseconds. Companies like Amazon, OneWeb, and Telesat are also working on projects like this.

The question is, why is providing global Internet access of interest to these giant companies? There are probably multiple reasons. One theory is that it will enable the Internet of Things (IoT). Could it be that Elon Musk who is not only the CEO of SpaceX, but also the CEO of Tesla, may have an interest in making Internet accessible on a global scale because it could power up the futuristic driverless electric cars sold by Tesla? Seems beneficial enough. And if Satellite can power up driverless cars, can it not power up other technology?

But what about high cost and slow speeds?

According to Jacques Visser, Head of Wireless at Vox, high latency and high cost will be neutralised by Middle Earth Orbit (MEO) and specifically Low Earth Orbit (LEO) Satellites. “The launch of Low Earth Orbit (LEO) stationary Satellites has kicked off to provide broadband coverage across the globe at a lower cost,” says Visser. “Preparation for a local Low Earth Orbit (LEO) ground station in South Africa is already in process,” he adds.

Visser comments that Oneweb is one of the international role players currently in the process to provide global broadband coverage from Low Earth Orbit (LEO). “This service will be commercially ready in 2021. It is foreseen that throughputs up to 450Mbps with latency less than 50 milliseconds will be possible,” says Visser. “This means that it will not only provide a primary connection anywhere in South Africa, but it can be used as a backhaul for Fibre, Microwave and GSM deployments in remote locations, in a very short time,” he adds.

High throughput Ka-band Satellites from YahClick have already increased throughput speed substantially and decreased the price point of Satellite services in South Africa, to compete with terrestrial GSM services.

To find out more about Vox’s Satellite connectivity packages, visit vox.co.za.